How IT Can Help Your Business Save Money in 2025
As we dive into 2025, many business owners are looking for ways to trim expenses and increase efficiency without compromising on quality. While cutting costs can sometimes feel daunting, the right technology investments can streamline operations, boost productivity, and significantly reduce long-term expenditures. In this post, we’ll explore how IT solutions can help your business save money in 2025, backed by external data and practical examples.
1. Cloud Computing: Pay Only for What You Use
Cloud computing continues to be a game-changer for businesses of all sizes. Instead of investing in costly on-site servers, businesses can leverage cloud platforms like Microsoft Azure, Google Cloud, or Amazon Web Services (AWS). These platforms operate on a pay-as-you-go model, allowing you to scale up or down based on your business needs.
According to a recent study by Flexera, 59% of businesses reported significant cost savings after moving to the cloud. Moreover, companies save an average of 15-30% on IT infrastructure by adopting cloud services. The flexibility offered by cloud solutions not only reduces capital expenditure but also minimizes the risk of over-provisioning resources.
Key Savings:
- No upfront hardware costs
- Reduced energy consumption
- Less need for physical office space for servers

2. Automating Repetitive Tasks
Automation tools have become increasingly accessible, helping businesses save time and money by reducing manual labor. Whether it’s managing payroll, scheduling social media posts, or generating invoices, automation can handle these repetitive tasks with ease.
A report from McKinsey & Company found that about 60% of occupations could save 30% of their time by automating routine tasks. For instance, using tools like Zapier or HubSpot to automate workflows can free up employees for higher-value tasks, leading to increased productivity and reduced labor costs.
Key Savings:
- Reduced human error in administrative tasks
- Faster task completion
- Fewer staff hours needed for manual processes
3. Energy-Efficient Hardware
Energy-efficient hardware is an often-overlooked way to cut costs. By replacing old, power-hungry devices with modern, energy-efficient alternatives, businesses can significantly reduce their electricity bills.
For example, switching to Energy Star-certified computers and servers can save businesses up to £50 per device per year, according to the U.S. Environmental Protection Agency. Similarly, upgrading to LED monitors and using smart power strips can lower energy usage.
Key Savings:
- Lower electricity costs
- Extended hardware lifespan
- Reduced environmental impact (a bonus for businesses aiming to enhance their sustainability efforts)

4. VoIP and Unified Communications
Traditional phone systems can be costly to maintain, particularly for businesses with remote or hybrid teams. Enter Voice over Internet Protocol (VoIP) services like Zoom Phone, RingCentral, or Microsoft Teams, which allow you to make calls over the internet for a fraction of the cost.
According to a study by Tech.co, businesses can save up to 60% on their phone bills by switching to VoIP. Additionally, these systems offer integrated communication tools—such as video conferencing, instant messaging, and file sharing—which improve team collaboration and reduce the need for multiple subscriptions.
Key Savings:
- Lower phone bills
- No need for expensive hardware or maintenance
- Enhanced team productivity
5. Proactive IT Maintenance and Cybersecurity
While IT maintenance might seem like an added expense, it can actually save your business money by preventing costly downtime or data breaches. Cyberattacks cost businesses an average of £4.24 million per breach, according to IBM’s 2022 Cost of a Data Breach Report. Investing in proactive IT support and cybersecurity solutions can mitigate these risks.
Managed IT service providers (like System Plus!) often offer affordable packages that include 24/7 monitoring, regular software updates, and employee training to spot phishing scams. This ensures your systems stay up and running while protecting your sensitive data.
Key Savings:
- Avoiding costly downtime
- Preventing data breach fines or reputational damage
- Lower insurance premiums with robust cybersecurity measures
6. Remote Work Technologies
The rise of remote and hybrid work has made technologies like virtual private networks (VPNs), collaboration platforms, and remote desktop software essential. These tools reduce the need for large office spaces, saving money on rent, utilities, and office supplies.
A report by Global Workplace Analytics states that businesses can save an average of £8,000 per employee per year by allowing them to work remotely half the time. Moreover, employees save on commuting costs, leading to increased job satisfaction and retention.
Key Savings:
- Reduced office space expenses
- Lower utility bills
- Improved employee retention (saving on recruitment and training costs)
Final Thoughts: Invest Now, Save Later
In 2025, technology will continue to play a pivotal role in helping businesses cut costs and improve efficiency. By embracing cloud computing, automation, energy-efficient hardware, and robust cybersecurity, your business can stay competitive while protecting its bottom line.
At System Plus, we’re here to help local businesses in East Yorkshire and beyond make smart IT investments that drive growth and reduce expenses. Let us help you identify the right solutions for your needs—and start saving money today!