How to Secure Your Business Data in the Age of Remote Work
As remote work becomes the new norm for many businesses, keeping your data secure has never been more important. With employees accessing sensitive information from various locations and devices, the risk of cyberattacks, data breaches, and information leaks increases significantly. The good news is that with the right practices and tools, you can ensure your business data stays secure—whether your team is in the office or working remotely.
Here are five essential steps to help safeguard your business data in this era of remote work.
1. Use a Virtual Private Network (VPN) for Secure Access
One of the biggest risks in remote work is the use of unsecured networks. Employees working from coffee shops, airports, or even home Wi-Fi networks may unintentionally expose sensitive business data. A VPN (Virtual Private Network) provides an encrypted connection between the user and your company’s network, ensuring that data exchanged is protected from prying eyes.
Tip: Ensure all remote employees use a VPN when accessing company resources. Many VPN providers offer business plans that can be managed and monitored centrally.
2. Implement Multi-Factor Authentication (MFA)

Multi-Factor Authentication (MFA) adds an extra layer of security to your business accounts. Rather than relying on passwords alone (which can be guessed or stolen), MFA requires users to provide two or more forms of verification, such as a one-time code sent to their phone. This makes it much harder for hackers to gain access to your sensitive data.
Tip: Encourage employees to use MFA for all business-related accounts, especially email, cloud storage, and collaboration tools. Many popular platforms, like Microsoft 365 and Google Workspace, have built-in MFA options.
3. Enforce Strong Password Policies
Weak passwords are one of the easiest ways for cybercriminals to infiltrate your system. In a remote work setting, ensuring employees follow strong password practices is critical. A strong password policy should include the use of long, complex passwords, the avoidance of password reuse, and regular updates.
Tip: Consider using a password manager to help employees securely store and generate complex passwords. It takes the burden off employees trying to remember multiple passwords while ensuring they are using secure credentials.
4. Use Secure File-Sharing Tools
Remote work often requires employees to share files and collaborate on projects, sometimes involving sensitive information. Using unsecured methods of file sharing (like email attachments) can lead to accidental data exposure. Implementing secure, encrypted file-sharing tools like SharePoint, OneDrive, or Google Drive can help reduce this risk.
Tip: Make sure your team is trained on how to use these tools and set appropriate sharing permissions, limiting access to sensitive files only to those who need it.
5. Train Employees on Cybersecurity Best Practices

Technology alone isn’t enough to secure your business data. Employees need to be aware of cybersecurity best practices, including how to spot phishing attacks, how to handle suspicious links or emails, and how to protect their devices. Regular training sessions can help ensure your team understands the risks and knows how to prevent them.
Tip: Schedule regular cybersecurity training sessions to keep employees up to date with the latest threats and best practices. Gamifying the process, like offering rewards for phishing identification, can help boost engagement.
Conclusion: Keep Your Business Data Secure No Matter Where You Work
Remote work offers many benefits, but it also opens the door to increased security risks if proper precautions aren’t taken. By implementing VPNs, multi-factor authentication, secure file-sharing tools, and educating your team on best practices, you can significantly reduce the risks and keep your business data safe.
Need help securing your remote workforce? At System Plus, we offer tailored IT security solutions designed to keep your business protected, no matter where your employees are working. Get in touch today to learn more about our services.